Below are Frequently Asked Questions about ATA’s Annual Conference and Expo. Questions and answers may be added or edited throughout the year, so check back often.

If you do not find a question you are looking for, please contact the ATA Meetings & Events department at: meetings@americantelemed.org

ATA19 Conference and Expo

How can I stay informed about ATA19?

Be sure to follow all ATA on LinkedIn and Twitter @AmericanTelemed for the latest conference information. We will be sending conference updates via email, so make sure ATA is on your “safe sender” list so the communications don’t end up in your spam filter.

Will the event be filmed and photographed?

Yes, there will be photographers and videographers documenting throughout ATA19.

Are there sponsorship opportunities?

Yes! Click here to learn more.

Is there a conference app available?

Yes, the ATA19 App will launch three weeks prior to the conference. Attendees will receive an activation email at that time.

Will meals be provided?

Concessions will be available for purchase in the Exhibit Hall for lunch on Sunday, Monday and Tuesday.
All Access Pass attendees will be provide a complimentary continental breakfast and lunch voucher on Tuesday.
There will be light snacks provided at the Opening Reception and at the Monday Evening Event.

Registration and Payment

How do I register?

Register here

What is the cost to attend?

You can find a breakdown of our registration pricing here

I received a promotional code. How do I apply it to my registration?

On the first step of the registration form, after you enter your contact information, enter your promotional code into the designated field. The discounted rates will be displayed for you on step 3 and 4 when selecting registration options and add-on items.

What methods can I use to pay?

Credit Cards accepted: AMEX, Discover, MasterCard, Visa

A check payment option is also offered in the online registration system.

If paying by check, your payment must be processed by ATA before your registration is considered complete and activate. All checks must be received by March 29, 2019.

Please include a copy of your email confirmation with your check. Make the check payable to American Telemedicine Association and mail to:

ATA19: Annual Conference and Expoc/o Convention Data Services
107 Waterhouse Road
Bourne, Ma 02532.
Attn: Accounts Receivable

Registrants with an outstanding balance at the time of the conference will be required to provide a credit card on-site.
Cash accepted: Yes, on-site only.
If you wish to register by wire transfer, please send us an email request.

How do I request a copy of my receipt?

Log in here using your last name and email address. Your receipt is available in the ‘My Account’ section.

What is the payment policy?

All balances must be paid in full by March 29, 2019. Your registration will be complete when full payment is received. Registrants with an outstanding balance will be required to provide a credit card on-site.

Housing

Are there specific hotel rates?

Yes, ATA19 has negotiated discounted rates for the conference. Our official housing partner is EventSphere, you can find all ATA19 official hotel information here .

Is there a deposit required to hold my hotel room?

No deposit required but a credit card is needed at the time of booking to guarantee the reservation.

Will I receive a hotel confirmation number after booking my hotel through the ATA19 registration process?

No, you will receive a Passkey acknowledgement number and a week or two before the show you will receive your hotel confirmation number.

What if I don’t check in on my scheduled arrival date?

Your reservation will go into no show status and based on availability, the hotel may be able to reinstate your reservation.

Can I pay the hotel with a different credit card than the one I provided when I reserved the room?

Yes, you will need to provide a credit card at check-in.

How can I find out where my hotel is located?

You can find a map on the official ATA19 housing site.

Cancellations and Substitutions

What is the cancellation policy?

All cancellation and refund requests received prior to March 29, 2019 will be honored, less a $100 administrative fee.

Cancellation requests must be emailed to AmericanTelemedicine@xpressreg.net or mailed to:
ATA19: Annual Conference and Expo
c/o Convention Data Services
107 Waterhouse Road
Bourne, MA 02532

Cancellation of registration includes cancellation of all ticketed events purchased during registration. After March 29, 2019, cancellations received are non-refundable. Registrations cannot be reinstated after cancellation. If you are eligible for a refund, expect to receive reimbursement within 30 days of cancellation confirmation. All refunds will be issued back to the original form of payment.

How do I cancel my hotel room?

You can call 847-798-5488 or click on existing reservation on the ATA19 official housing site.

Are attendee substitutions allowed?

Registrants unable to attend may send a substitute. If the substitute is not a member, the substitute attendee will be required to pay the non-member fee difference.
Substitution requests must be emailed to AmericanTelemedicine@xpressreg.net

If I cancel my conference registration, is my ATA19 discounted hotel reservation cancelled as well?

No. You would need to cancel your hotel reservation through the ATA19 official housing site.

Travel

Where can I find information about New Orleans and local attractions?

For all New Orleans related information, please check out the New Orleans CVB.

What is the weather like in New Orleans in April?

New Orleans averages a daily maximum temperature for between 61 and 77 degrees Fahrenheit in April.

Which airports are closest to New Orleans?

Louis Armstrong New Orleans International Airport – MSY

How do I get from the airport to the conference?

Louis Armstrong New Orleans International Airport – MSY
Distance to Convention Center: 12.2 miles
Estimated taxi fare: $40 USD (one way)

Are there shuttle and transportation options to the convention center?

All official ATA hotels are within walking distance of the Ernest N. Morial Convention Center. Any alternative transportation options will need to be arranged by attendees.

Miscellaneous

Who should I contact if I have special dietary needs or allergies?

If you forgot to share your special dietary needs during registration, you may contact meetings@americantelemed.org.

Are sessions live streamed and/or recorded?

Sessions will not be live streamed, but session recordings will be available for purchase.

What if I still have questions about ATA19?

If you still have questions about ATA19, please email us at meetings@americantelemed.org

Will there be a mother’s room?

Yes. Please ask for location on-site at the registration desk.